![]() It can be once a day, a few times a week, weekly, or whatever makes sense to you and your volume of information. ![]() Set up a regular schedule where you clear your Dropzone out.A Dropzone is not a working or temporary junk folder. Only save information here that you are later going to process and save.The danger of a Dropzone is the same as a physical inbox: it can become a place where things accumulate. By saving items to a particular location, you will have more opportunities to use automation tools to do the work for you.ĭropzone is very important that we included it in our Easy Organization System course. The less naming and filing you need to do, the better and the more accurate things will be. We will have tips later in the Challenge to make this process easier, but still - imperfect action (saving an email attachment to your Dropzone) is better than no action (letting it sit in Outlook never to be found again). When you are busy, you are much more likely to quickly save an item to your Dropzone vs. You have a central place where you’ve saved things and a central location to go when organizing them. Here’s why we love the electronic Dropzone: With physical paper, the most common solution is a physical inbox, but the same concept applies to digital items: If you don’t have a defined Dropzone - a place to put them - when you receive those email attachments, download those bank statements, or take those meeting notes, they’ll be spread all over the place and will be very difficult to find when you need them. ![]() ![]() The solution is to use a Dropzone: a defined place where you place incoming items until you are ready to deal with them. Sure, maybe occasionally you will do a purge or cleanup, but eventually, the same problem will come back. That’s right, they end up piled and scattered all over the place. Think about when you have incoming physical items like paper: what happens when you don’t have a defined place for them to go when they come into your life? If you don’t do that in an organized way, you’re going to have a problem eventually.In some ways, digital organization is not too different from paper and physical organization: We’re going to be building you a digital organization system as we go through the Challenge, so by the end, you’ll have the tools to easily manage and more importantly find, and piece of information you need. They have a real impact on our productivity, and we don’t even realize it! We wonder where our Time, Energy, and Attention (aka, the “TEA Framework”) have gone, and in many cases, a lot of it has gone to messing around trying to save and locate files, notes, and photos. In this Challenge, we are going to be conquering those Time Squanders - the 5-10 minute annoyances that fly under the radar but eat up a surprising amount of time during the day. Now that the best parts of Dropzone 4 are free, there’s simply no reason not to install this must-have menubar utility.Today is Day 1 of our 5-Day Digital Organization Challenge. Presumably there are more Actions to come, but as a premium feature, the current lineup isn’t a compelling reason to subscribe. That’s not to say Actions aren’t convenient shortcuts like Print, Install Application, and Image Search make life easier, and those with a knowledge of Ruby or Python can also choose to roll their own. Priced at $2 per month after a 14-day trial period, a Pro subscription unlocks full use of Actions, which includes uploading files via Google Drive, Amazon S3, and FTP servers others are free, such as custom shortcuts to shorten web links via Tiny URL, or integrating with AirDrop and Imgur.Īt this writing, only 20 different Actions are available, a fairly skimpy lineup considering the annual cost. Dropzone 4 eschews the one-time cost of prior versions in favor of subscription-based pricing. Actions offer Dropzone users more ways to interact with cloud services, but the selection is currently limited.īest of all, using the core Drop Bar and Folders and Apps features are now free.
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